What to do and how to do it.
Request a price quote if you haven't already. See info for obtaining
We can quote various quantities if you
are not yet certain how many books to order, whether 25 or more. You can
make a final decision on quantity to order when you receive the book proof. Read
New Ordering Options.
On a ready-to-go book, we will need to know –
number of pages (not sheets) (include any intentional
•The size of book (8.5 x 11, 6 x
•Hard or soft cover
(Have you created the cover design? See
of how. We can create a soft or hard cover design at no charge.)
are happy to quote various quantities)
•Any special options as described in
& Soft Covers.
•Standard cover or Imitation Leather or Cloth-based Cover
•Are you sending a disk or CD, and is it
post-scripted or a PDF file,
or not? We can walk you through how to postscript in about 5
minutes. And most computers today offer a PDF program to use.
•Or, are you sending camera ready pages. See
a. If camera ready pages, are you sending photos for us to create a photo section and if so, how many.
b. If camera ready pages, are you sending a CD with a photo section
you have created for us to drop into the
When you choose a final quantity, we can also quote you an approximate shipping
charge, if you wish.
THE PROCESS OF SUBMITTING MATERIAL
last review of the guidelines in
you have last minute jitters, read what
clients have to say.
•Carefully package your
manuscript. If a disk or CD, also include a printed manuscript. Cushion
well the inside of the box. If you are sending a PDF file, you can email it
to us if not too large for sending. Or you can create a CD and send it.
•If a disk or CD,
place a label on it with your
name, the name & version of the program you used to produce the work and
either PC or MAC, and your phone number.
•For our address,
contact us on
If you wish to
send via US Mail, UPS, or Fed Ex, call for our physical address.
WHEN WE RECEIVE IT
•We examine the
contents. Camera-ready pages are reviewed to make sure margins are
adequate. (We do not look for text errors)
•The Disk or CD is
examined in what we call "pre-flight" to make sure all is well. If a postscripted
file, we create a PDF file (like an e-book) and send you a low
resolution copy via e-mail so you can take one last look before we move to the
next step of creating a book proof to send you. In reviewing the PDF file, if you see errors
you have missed, you can correct them in your computer, postscript again and send us a
new file. We then create another PDF and send it to you. The goal is to save you money
on changes once you receive the printed proof. Changes to that proof carry a
charge because work must be redone and new proof created.
•We review the total number of
pages to verify what your e-mail price quote indicated would be in your book.
e-mail you a one-page simple contract that will govern the work we
will do. You sign and date and keep one, and return one to us.
YOU WILL RECEIVE A PROOF
pages, we scan to create a master file and produce a proof. If disk/CD, we
output a proof. There is a scanning charge per page. The unbound proof is sent to you and when you are finished reviewing the Proof, return it to us.
•With the proof, we include a Proof Acceptance Form. If you
see an error you have made and want to correct it, instructions will be included
for what to do. If the proof is acceptable, you sign and date the Acceptance Form and
return it with the proof. This is our authorization to proceed
with printing and binding your book.
•If your book will be a hard cover, you will also find in the
box a swatch of cover samples and you will choose your favorite type of cover
& color. This is the one we will use on your book. Each cover type/color is numbered. On the Proof Acceptance Form, you
will write in the cover/color number. And you return the swatch
with the proof. If you have questions, call us 1 800 360-5284.
•If your book is a soft cover, a
color proof of the cover will be
Once the accepted proof is back in our hands, it takes 3-4 weeks to complete a hard cover book and 2-3 weeks to
complete a soft cover book. We examine the finished books, then ship
the order to you.
WHEN REVIEWING the E-book Proof and then the
Take the time to read the proof. Do so in a
quiet, leisurely environment. If you discover errors you have made, then you
must decide if the error is important enough to correct. Most books today have
an error or two, because it is almost impossible to catch every one. Have
another person read the proof also. If we have made an error, we will
correct it at no charge. If you have made an error you want corrected and it is
the printed book proof you are reviewing, there is
a charge because we must redo our work. We will explain how to make the correction.
From the time we receive your ready to go disk or camera-ready
sheets, to your having books delivered, ranges from 5-8 weeks, depending on
whether you order a soft cover or hard cover. If we discover errors on your disk, etc, add time for
you to send corrections. Add time for shipping books to your location.
WHEN BOOKS ARE DELIVERED TO YOU
Before you sign the shipper form of the carrier that delivers
to you, examine the outside of each box for dents or damage.
Once you sign it, you are verifying you have received the books "in good
condition" and if later you discover shipping damage, it may be too late to
prove it so that you or your publisher can obtain a settlement. This rarely
occurs, but be alert.
STORING YOUR BOOKS
Books not immediately sold or given to others should be stored in a
climate-controlled environment, never too cold or too hot. It is good practice
to stack no more than three boxes high. If you take books out of the box to
store in another place for any length of time, lay them flat.
IF YOU SHIP A BOOK TO OTHERS
•Investigate current charges for mailing or shipping the
book to family members who have requested that you mail the book to them.
•You can offer Media Rate (formerly standard book rate)
with the U.S. Postal Service. This rate you can know in advance because it is based only on weight, not distance, and
the price applies to any
location in the U.S. Create a handy chart of weight increments for your book. Weight for one book, for two books, three books, etc., plus
weight of mailing container.
Your can offer an upgrade to Priority Mail or
Express Mail if requested. Contact USPS for rates to specific zip codes.
•If you have questions about USPS rates, etc., call their
toll-free number: 1 (800) 275-8777. With the new postal rates, the rate category
for mailing books is called "Media." On your mailing label, it must
state: Media Mail, preferably in the lower right- or left-hand corner. This
tells USPS why the postage applied on the container is lower than first class
mail. If the package must travel more than a short distance, USPS
will cost less than UPS.
•Using UPS Ground, 3-day, or Overnight (or a similar
service) is priced on weight and distance, so check for the
price to different locations. It will require you to travel to a UPS office or a
neighborhood business offering that service. For UPS rates, call 1 (800)
•One benefit to UPS
or FedEx is that every shipment automatically carries $100 insurance against
damage, and you can purchase additional insurance if you wish. Another is that
they can always track the delivery date of the
package, in case someone says it never arrived.
•Whether you use USPS, UPS,
or FedEx, know that in today’s fast
paced world, smaller boxes can be thrown around. If the book/s do not fill the box, add
cushioning all around so the book/s are secure. Use as much care packing the box
as you would in shipping a delicate object. It will prove to be cost effective
in the long run.
•Do not buy cheap boxes for sending many books at one time.
They are likely to come apart. When sending a large order even in a sturdy box,
use extra heavy weight tape around the middle.
BOXES & MATERIALS
•Most cities have companies that sell quantities of boxes
and mailing packets. Usually you can purchase as few as 25. Of course, the
smaller the quantity, the more you pay per box.
•If you live in a small town, go to the library and look
through the Yellow Pages of a city near you. Look under "Boxes" and
jot down their phone numbers.
•Before ordering a quantity, measure your book, allow an
additional inch or two on all sides, and ask what sizes they offer. So there are
no surprises, it is better to order a size larger than you think you’ll need
than have one be too small. If ordering a soft mailing packet, ask if their
quoted dimensions measure 1) the inside of the container, or 2) the outside of
the container. If they are quoting outside dimensions, you must add a
couple inches to know what the inside will accommodate.
•A hard cover book should always be shipped in a sturdy
box to protect the spine against being crushed.
•Shipping a soft cover may be safely done in a well
cushioned mailing packet. It would be a good idea to place a sheet of heavy
cardboard inside with the soft cover book so the packet won't bend. If the order is for three or more, your interests
are better protected by using a box. Having to replace a damaged book can cost
you more in the long run.
•A roll of bubble wrap
can be purchased for about $20.
This provides the extra cushioning that some shipments need. You can also open
an old newspaper and crush individual sheets to provide packing material.
•Supplies can be
purchased from your
neighborhood shipping business.
•A good tape gun is handy.
WHEN IT IS FINALLY PUBLISHED
Make peace now. Know that even though you have edited the
book many times yourself, and had others read it too, almost no book when
published is without error. You may see a misspelled word or wrong date. Most authors do.
Know that if you want reprints of the book in the future, you can make
corrections at that time.
What one author placed
in her Preface: "Finally, though I have tried to avoid errors, I am certain
some will slip through, and I take full responsibility and I apologize in advance. (Please
do not call my mother nor any other contributor about any errors!)" And
she is an attorney and a detailed writer.
Also know that your years of hard work and dedication have
provided your family or organization with a treasured keepsake that can be passed down through
generations. Know that your efforts have helped bind generations together,
each new generation knowing about (not wondering) and gaining strength from the lives
of their forebears.
We archive files. Once we have published a book and
later you decide you need more books, it is easily done. Also read options for
If you have questions, please call us 1 800 360-5284,or